ROTARY CLUB OF KNIGHTS PENDRAGON
BOARD MEETING
Wednesday, 11th July 2018.
Venue: Belgravia Bowling Club Bedfordview.
Time: 17:30 to 18:30
MINUTES
1. Welcome: President Andy Stevenson.
2. Four Way Test: Jim Rankin
3. Attendance and Apologies: John Anticevich, Andy Connold, Kevin Pearson, Jim Rankin, Ron Smith, President Andy Stevenson and Graham. Apologies: Bill Brunjes, Richard Eley, Ray
4. Minutes of the Last Board Meeting: Approved. Proposed by Kevin Pearson, Seconded – Graham.
5. Specific Items for Board Decision:
5.1 President Andy Stevenson said that ongoing communication between the President, Secretary and Board and Club Members was
6. Club Director Reports:
6.1 Rotary Foundation – Graham Wallett would take over from John Anticevich as the latter has important District commitments which will demand his.
6.2 Treasurer – Graham Wallett stated that the Official Rotary exchange rate for July was R/$13.45. In light of the likely deterioration in that rate going forward, he suggested the club should consider paying Foundation and Polio Plus contributions now subject to availability of Board members agreed to these payments being made at the discretion of the Treasurer and the Director Foundation.
Half-yearly fees will be paid on presentation by Rotary International of the Semi-annual invoice.
President Andy Stevenson felt that we should plan to appoint a back-up for Treasurer Richard Eley as a priority matter. Once achieved, we should review signatures on the clubs bank account. As an interim measure, if Andy Connold could be given a trial balance each month, he would be able to pick matters up from there.
6.3. Service Projects:
Bethany Home – Graham Wallett said that we had received a “thank you” letter from Bridget Edwards at Bethany Ron Smith said that the Bethany budget had been running at R5,500 to R6,000 per month and he should budget for an increased cost of 10%. The soap, cleaning materials and washing powder was a big monthly expense. We would try to get this out-sourced. Perhaps we should invite Bethany to the Club to improve interaction.
Legae La Nnete – Gordon Dewar was looking to build an A Rotary sign had been put up indicating our involvement. We need to set a date for them to host us for a lunch.
Cresset House – The benches needed to be “sealed”. Gordon Dewar would arrange this and have ten benches at Legae La Nnete varnished and swap them for those at Cresset House. The Club would pay for the varnish, and any incidental expenses.
6.4 New Generations and Membership Development:– Kevin Pearson said that we would need to have a hard look at the future of the Leadership Weekend. Andy Connold said that we need to have this discussion, with interested parties and the facilitators.
6.5 Public Image, IT and Communications:– Andy Connold handed in a hard copy. He said that he needed a calendar to publish on the website. He was working on a “Friends of Rotary” database. Graham Wallet said that the calendar was available. Andy Connold said that he was investigating electronic participation by members in meetings. He asked for Induction Dinner photographs to be forwarded to him for publication.
6.6 Fund Raising: – The latest figure for the Golf Day income was R113 00.
6.7 Club Administration: – nothing to report
6.8 Secretary: – Jim Rankin asked if it was necessary to circulate e-mails from Rotary International which, in any event, were sent to all. It was agreed that this could be discontinued.
7. General: – President Andy Stevenson said that he would be overseas on family matters for a month. He thanked Graham Wallett for offering to stand in for him.
8. Closure: – President Andy Stevenson closed the meeting at 18:30.
9. Next Board Meeting: – 1st August 2018 at 17:30.