ROTARY CLUB OF KNIGHTS PENDRAGON
Board Meeting
held at 17h30 on Wednesday 3rd October 2018
Belgravia Bowling Club Bedfordview
MINUTES
- Welcome: – Chairman, President Andy Stevenson welcomed members of the Board.
- Four Way Test: – Read by Immediate Past President, Graham Wallett
- Attendance and Apologies:
3.1. Attendance: – Andy Stevenson, Andy Connold, Richard Eley, Kevin
Pearson, Ron Smith, and Graham Wallett.
3.2. Apologies: – Bill Brunjes, Ray Hewson, and Jim Rankin. - Minutes of the Last Board Meeting:
4.1 Approved – Kevin Pearson
4.2 Seconded – Graham Wallett
4.3 Matters arising – There were no specific matters raised on the minutes of the last Board Meeting for further discussion. - Specific Items for Board Decision:
5.1. Public Relations: – Banner Advertising for our club, following
discussions and decisions taken by the Board, would be left in the
capable hands of the Director Public Relations to coordinate and
implement as and when required.
5.2. Fund Raising: It was agreed that any requirements by club members for the issuance of Income tax certificates (Section 18A tax exemption certificates etc.) or any formal commitment of our club will require prior approval by our Club Treasurer, Richard Eley in the first instance and in his absence, approval by either Andy Connold or Bill Brunjes as alternate appointees. Bill Brunjes in his capacity as Director Fundraising to make this decision known to all members in attendance at the upcoming club Business meeting, which follows this Board meeting.
5.3. Community Services Fund Raiser: The Robbie Burn’s night event to be held on Saturday 26th January 2019 in aid of Bethany Home for abused women and their children, the Chris Hani Baragwanath Burns ICU upgrade project and other club projects requiring funds to be raised would proceed as planned. Promotional and Public relations procedures and materials were needed to be produced on an urgent basis so promotion and commitment for attendance and sponsorships could be obtained ahead of the contractual deadline date of 24th October 2018. It was decided that a project sub-committee was required to manage the event planning to ensure successful implementation.
5.4. Bursary Project: Amahle Mngadi has passed the bursary exams and secured the 50% bursary from Inanda secondary school as a boarder, amounting to R150, 000.00. Accordingly, our commitment for Social Economic Development (SED) funding over a period of five years, for the remaining 50%, amounting to R150, 000.00 is now needed to ensure the necessary support is in place. Progress to date has ensured cover and first payment has been made for year 1. Efforts are underway to precure the balance as a matter of urgency.and an update on the status of funding will be regularly monitored and reported.
5.5. New Generations and Membership Development – A report back on decisions taken concerning the future direction of New Generations with particular coverage on the future direction of its major project, the RCKP Annual Leadership weekend is required by the end of November. - General: – Chairman, President Andy Stevenson thanked members
for their attendance. - Closure: – The meeting was closed at 18:30.
- Next Board Meeting: – 7th November 2018 at 17:30.